Policy on Jointly Sponsored Activities
Effective June 2004
CME of Southwestern Virginia, as an accredited provider of continuing medical education, accepts responsibility that the Essential Areas and policies of the Medical Society of Virginia (MSV) are met when educational activities are planned and presented in joint sponsorship with non-accredited providers.
CME of Southwestern Virginia will maintain all appropriate
documentation demonstrating the planning and implementation of each
jointly sponsored CME activity. Criteria for compliance with the
Essential Areas and policies of the MSV will be the same for jointly
sponsored activities as they are for directly sponsored activities.
Requests from an individual or organization outside CME of Southwestern Virginia to assist with an educational activity should occur no less than eight (8) weeks prior to the scheduled activity. Once this initial contact is received, CME of Southwestern Virginia will send the following documents and policy guidelines to the
"Checklist for Jointly Sponsored Programs",
CME of Southwestern Virginia "Commercial Support Policy",
MSV's "Essential Areas for Intrastate Accreditation of Providers",
CME of Southwestern Virginia "Policy on Jointly Sponsored Activities"
CME of Southwestern Virginia "Financial Agreement for Jointly
Sponsored Activities", and
Sample forms for a CME of Southwestern Virginia accredited program.
A CME of Southwestern Virginia Program Coordinator will be assigned
to the suggested activity. This Program Coordinator is responsible
not only for the activity's planning, implementation and reporting,
but also will serve as the liaison between CME of Southwestern Virginia and the non-accredited provider.
A "Needs Assessment" and "Accreditation Documentation Form" must be
submitted to the CME of Southwestern Virginia Planning Committee for approval no less than five (5) weeks before the planned activity. In the absence of a Planning Committee meeting, a physician member of the CME Board of Directors may approve the activity, provided the
activity meets the usual criteria.
The non-accredited provider must submit all promotional material to
the CME Program Coordinator for approval prior to distribution.
These materials must include the following:
MSV's Jointly Sponsored statement must be displayed prominently on
the course brochures and instructional materials:
"This activity has been planned and implemented in accordance with
the Essential Areas and policies of the Medical Society of Virginia
through the joint sponsorship of CME of Southwestern Virginia and
(name of non-accredited provider). The CME of Southwestern Virginia
is accredited by the MSV to provide continuing medical education for
Learning objectives, and Faculty and their affiliation(s).
ALL funding received from pharmaceutical and/or manufacturer
companies MUST fall within guidelines set by CME of Southwestern Virginia's "Commercial Support Policy." NO EXCEPTIONS will be
permitted. All Letters of Agreement with commercial supporters must
be signed by a CME of Southwestern Virginia representative,
regardless of which entity is specified to receive the funds. As the
accredited sponsor of the activity, CME of Southwestern Virgnia is
the contractual party to the Letter of Agreement.
The division of activity Net Income or Loss, if any, between CME of Southwestern Virginia and the non-accredited provider shall be
determined before any funding (grants, exhibit fees, and/or
registration fees) is received. Such division shall be specified
using CME of Southwestern Virgnia's "Financial Agreement for Jointly
Sponsored Activities" (Attachment A), signed by representatives of
both CME of Southwestern Virginia and the non-accredited provider. In the absence of this Financial Agreement, CME of Southwestern Virginia will use all activity revenues to offset present and future activity costs.
An administrative fee may be charged by CME of Southwestern Virginia
to the non-accredited provider. Such fee, if any, shall be set
forth in the "Financial Agreement for Jointly Sponsored
Activities." Guidelines for such fee are outlined in Attachment B.
Documentation to be completed for the activity includes all forms
and documents typical to any CME of Southwestern Virginia educational activity:
Checklist (for Jointly Sponsored Programs)
Accreditation Documentation Form
Financial Agreement for Jointly Sponsored Activities
Letter(s) of Agreement
Sign-in Sheet, including typed name and address of each participant
and their professional title (MD, DO, RN, etc.)
Evaluations and Evaluation Summary
Review and Evaluation
Financial Statement with supporting receipts and/or documentation
All documentation and program reporting must be submitted to the CME
Coordinator no later than 30 days following the CME activity.
Approved and adopted: June 19, 2004
Click below to see in word Format
Financial Agreement for Jointly Sponsored Activities(Attachment A)
Policy on Jointly Sponsored Activities Guidelines for Fees Charged (Attachment B)